OutlookTextExpress Titelbild

OutlookTextExpress

Centralized management
of text modules

Save time with your text module management. Save text and pictures you often use and paste them very easily per mouse click in your emails.

Initial situation

As you always need to rewrite the same or similar emails in Microsoft Outlook (2007, 2010, 2013, 2016), you would like to pick the recurring texts from a library instead of having to create them again.
OutlookTextExpress is the right tool for you!

Operation

Once installed, OutlookTextExpress provides an additional navigation bar within Outlook. The navigation bar includes the most important functions to operate the tool. The 'TextExpress'-navigation bar is visible on your screen as soon as you start answering or writing an email.

Menüband

Aufgabenbereich

This task pane contains the 'text module explorer'. It does consist (top down) of a main menu, a search bar, an overview on the folders with the embedded text modules, a preview area, a search result list (which will be only inserted after a search) and a status bar.

Create text modules

Markierter Text speichern

Ganzen Text speichern

In order to create a 'text module', select the desired text (potentially with images) and click on the save button.

Text modules storage areas

You can freely define the text modules root folders. As OutlookTextExpress is based on a file system, the storage process consists of a drop into an existing data folder. Depending on your license, you might be able to define up to three different root folders in the settings.

Ablage-Einstellungen

These folders are being managed in the text module explorer. You can create in each folder as much subdirectories as you need. So you can centrally manage text templates and grant restricted access rights to specific groups of text modules.

Textbaustein-Explorer

Through the context menu you can directly open the storage folder in windows explorer for the selected element.

Text module preview

The text module explorer includes a preview area. The content of a text module you select in the explorer can be so displayed in the preview area.

Textbaustein-Vorschau

Text module search

The text module explorer includes a search bar.

Suchleiste

By using this search function, you can look for text modules that contain the keyword you entered.
Matching text modules are displayed as a search result list in the explorer.

Resultatliste

An other option is to search for the selected text module using a keyword. Matching results are displayed in the preview area.

Favorites

You can also define often used text modules as favorites.
You can assign the selected text module to one of the nine possible favorites over the context menu in explorer.

Kontextmenü Favoriten

The relevant text module will be inserted into your email by clicking on one of the favorites in the ribbon.

Favoriten

Using text modules

The desired text module can be inserted at the current cursor position in the email by double-click.
You can as well use a text module from the search result list.

Context menus

Text module explorer, preview and search result list do feature a context menu, from where you can also use text modules. A further possibility is to copy a text module into the clipboard and to paste it into any other text editor.

Placeholders

Platzhaltermenü

OutlookTextExpress does support the insertion of placeholders in email texts. This menu features all functions for adding, selecting and going to placeholders.

Language support (enterprise license only)

You can assign a language to your text modules as you save them (for example 'en' for an english content).

Sprachunterstützungs-Dialog

By saving text module, you can assign a name to it an you can also select the appropriate language.

Thanks to the language support, you can filter the text modules by language (for example 'all' or only the ones that have been assigned to 'en').